Leave & overtime

How to add annual leave

Add a whole break as one annual leave entry, turn on Leave Loading if your pay includes it, see the leave and loading on your pay day, see how your FTE changes the hours your leave pays, and switch loading on later.

  • Video 5:17
  • 37 steps
  • Shown on iPhone
  • Updated Oct 2026

No sound needed: every step is captioned.

Recorded as: Registered Nurse, Western Australia (WA Health ANF Agreement 2024), Level 1.5, permanent full time, changed to 0.8 FTE in the video

Jump to a step
  1. 1Pick the first day.
  2. 2Open the add menu.
  3. 3Add it by hand.
  4. 4Switch to Leave.
  5. 5Keep Annual Leave.
  6. 6Open the end date.
  7. 7Pick the last day.
  8. 8Close the calendar.
  9. 9Leave loading.
  10. 10Add it.
  11. 11See it on your roster.
  12. 12Close the box.
  13. 13Open your pay day.
  14. 14See the details.
  15. 15Your days of leave.
  16. 16See your leave pay.
  17. 17See the leave loading.
  18. 18Close the box.
  19. 19Go to Settings.
  20. 20Open your job.
  21. 21Find your FTE.
  22. 22Change it.
  23. 23Type your new FTE.
  24. 24Pick when it starts.
  25. 25Confirm.
  26. 26Check it.
  27. 27Hours for each day of leave.
  28. 28Go back.
  29. 29Back to your roster.
  30. 30Open your pay day again.
  31. 31See the details.
  32. 32See the change.
  33. 33Close the box.
  34. 34Forgot leave loading? Tap a day of your leave.
  35. 35Edit it.
  36. 36Turn it on.
  37. 37Or cancel.

  1. Step 1: Pick the first day.

    Taking a fortnight off? On your roster, tap the first day of your leave. In this example, Monday 6 September.

    • Taking a fortnight off? Tap the first day of your leave.
    • In this example, Monday 6 September.

  2. Step 2: Open the add menu.

    Tap the + button at the top.

    • Tap the + button at the top.

  3. Step 3: Add it by hand.

    Tap Add Manually.

    • Tap Add Manually.

  4. Step 4: Switch to Leave.

    Tap Leave at the top. New to adding leave? The basics (other types of leave, part days, templates, Quick Add) are in the add leave tutorial.

    • Tap Leave at the top.
    • New to adding leave? The basics are in our add leave tutorial.

  5. Step 5: Keep Annual Leave.

    Annual Leave is already picked. In this example, we kept it.

    • Annual Leave is already picked. We'll keep it.

  6. Step 6: Open the end date.

    Add your whole break as one entry, weekends included. Scroll down a little and tap the date next to End.

    • Add your whole break as one entry, weekends included.
    • Tap the date next to End.

  7. Step 7: Pick the last day.

    Tap the last day of your break. In this example, Sunday 19 September.

    • Tap the last day of your break. In this example, Sunday 19 September.

  8. Step 8: Close the calendar.

    Tap anywhere to continue. The line under Leave Duration shows what you're adding: 14 days of Annual Leave in this example.

    • Tap anywhere to continue.
    • This line shows what you're adding: 14 days of Annual Leave.

  9. Step 9: Leave loading.

    Scroll down to Leave Options. Leave Loading starts off on every new leave. If your pay includes leave loading, turn on Leave Loading.

    • Leave Loading starts off on every new leave.
    • If your pay includes leave loading, turn on Leave Loading.

  10. Step 10: Add it.

    Tap Add at the top right.

    • Tap Add at the top right.

  11. Step 11: See it on your roster.

    Your leave shows on every day of your break. Tap a leave day to see it; in this example, Wednesday 8 September. The pay for your break is worked out on your pay day.

    • Your leave shows on every day of your break.
    • Tap a leave day to see it. In this example, Wednesday 8 September.
    • The pay for your break is worked out on your pay day.

  12. Step 12: Close the box.

    Close the box with the X.

    • Close the box with the X.

  13. Step 13: Open your pay day.

    Tap your pay day; it has a money bag. In this example, Thursday 23 September.

    • Now tap your pay day. It has a money bag.
    • In this example, Thursday 23 September.

  14. Step 14: See the details.

    Swipe the box up.

    • Swipe the box up to see the details.

  15. Step 15: Your days of leave.

    Leave Days shows your 14 days off, weekends included.

    • Leave Days shows your 14 days off, weekends included.

  16. Step 16: See your leave pay.

    Tap Regular Pay. In this example, at 1.00 FTE, the fortnight of leave pays 76.0 hrs.

    • Tap Regular Pay to see your leave pay.
    • In this example, at 1.00 FTE, the fortnight of leave pays 76.0 hrs.

  17. Step 17: See the leave loading.

    Tap Allowances. In this example, Leave Loading (17.5%) shows here.

    • Tap Allowances to see the leave loading.
    • In this example, Leave Loading (17.5%) shows here.

  18. Step 18: Close the box.

    Scroll back to the top and tap the X.

    • Close the box with the X.

  19. Step 19: Go to Settings.

    Your FTE is in Settings. Tap Settings at the bottom.

    • Your FTE is in Settings. Tap Settings at the bottom.

  20. Step 20: Open your job.

    Tap your job at the top.

    • Tap your job at the top.

  21. Step 21: Find your FTE.

    Scroll down to Your FTE; in this example, 1.00. Part time? Your FTE changes how many hours your leave pays.

    • Your FTE shows under Your FTE. In this example, 1.00.
    • Part time? Your FTE changes how many hours your leave pays.

  22. Step 22: Change it.

    Tap the FTE (1.0 FTE in this example) next to Change FTE.

    • Tap 1.0 FTE next to Change FTE.

  23. Step 23: Type your new FTE.

    Tap the number under New FTE and type your new FTE. In this example, 0.8.

    • Tap the number under New FTE.
    • Type your new FTE. In this example, 0.8.

  24. Step 24: Pick when it starts.

    Pick the date your new FTE starts, under Effective Date. In this example, we kept today's date, which is before the leave.

    • Pick the date your new FTE starts, under Effective Date.
    • In this example, we'll keep today's date, before the leave.

  25. Step 25: Confirm.

    Tap Confirm.

    • Tap Confirm.

  26. Step 26: Check it.

    Your FTE now shows 0.80.

    • Your FTE now shows 0.80.

  27. Step 27: Hours for each day of leave.

    Scroll down to Leave Days. Leave Days sets the hours for each day of leave. In this example, we kept 8.0 hrs.

    • Leave Days sets the hours for each day of leave.
    • In this example, we'll keep 8.0 hrs.

  28. Step 28: Go back.

    Tap the back arrow at the top left.

    • Tap the back arrow at the top left.

  29. Step 29: Back to your roster.

    Tap Roster at the bottom.

    • Tap Roster at the bottom.

  30. Step 30: Open your pay day again.

    Tap your pay day. In this example, Thursday 23 September.

    • Tap your pay day again. In this example, Thursday 23 September.

  31. Step 31: See the details.

    Swipe the box up.

    • Swipe the box up.

  32. Step 32: See the change.

    Tap Regular Pay. Same 14 days: at 0.8 FTE, the fortnight now pays 60.8 hrs in this example. Your FTE changes how many hours each week of leave pays.

    • Tap Regular Pay.
    • Same 14 days. At 0.8 FTE, the fortnight now pays 60.8 hrs.
    • Your FTE changes how many hours each week of leave pays.

  33. Step 33: Close the box.

    Close the box with the X.

    • Close the box with the X.

  34. Step 34: Forgot leave loading? Tap a day of your leave.

    In this example, Wednesday 8 September.

    • Forgot to turn on Leave Loading? Tap a day of your leave.
    • In this example, Wednesday 8 September.

  35. Step 35: Edit it.

    Tap the pencil at the top. Edit Leave opens.

    • Tap the pencil at the top.

  36. Step 36: Turn it on.

    Scroll down: Leave Loading is under Leave Options. Switch it on, then tap Save. It changes your whole break.

    • Edit Leave opens. Leave Loading is under Leave Options.
    • Switch it on, then tap Save. It changes your whole break.

  37. Step 37: Or cancel.

    In this example, it was already on, so we tapped Cancel.

    • In this example, it's already on, so tap Cancel.

Good to know

  • Add a whole break as one leave entry, from its first day to its last, weekends included.
  • Leave added as one block is paid week by week, based on your FTE. Including the weekend doesn't add extra pay. Single sick days and long service leave work differently (see Add leave).
  • Leave Loading shows for annual leave (and Long Service Leave) only, and starts off on every new entry. Turn it on later by editing the leave: the change covers the whole entry.
  • A leave template keeps its Leave Loading setting (see the add leave tutorial).
  • Part-day annual leave counts the hours you pick.
  • The new FTE applies from the Effective Date you pick.
  • Your award or employer decides whether you get leave loading and how much leave pays. You can ask AskAI what your award says.
  • The dates, FTE and pay in this tutorial are an example.
  • The hours and pay shown are an example.

Still stuck? Email Jamie — I answer every message personally.

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