Leave & overtime

How to add overtime

Add overtime as its own entry next to your rostered shift, save it as a template and use it with Quick Add, add overtime on a day off, see it on the day and on your pay day, and change or delete it.

  • Video 7:15
  • 52 steps
  • Shown on iPhone
  • Updated Oct 2026

No sound needed: every step is captioned.

Recorded as: Registered Nurse, Western Australia (WA Health ANF Agreement 2024), Level 1.5, permanent full time

Jump to a step
  1. 1Pick the day.
  2. 2Open the add menu.
  3. 3Add it by hand.
  4. 4Switch to Overtime.
  5. 5Only the extra time.
  6. 6Your templates live at the top.
  7. 7Check the start.
  8. 8Open the end time.
  9. 9Pick when you finished.
  10. 10Close the wheel.
  11. 11Check the break.
  12. 12Allowances (only what applies).
  13. 13Keep the rest as it is.
  14. 14Save it as a template.
  15. 15Name the template.
  16. 16Save the template.
  17. 17Add the overtime.
  18. 18See it on your roster.
  19. 19See the day's total.
  20. 20See how it's paid.
  21. 21See the allowance.
  22. 22Close the box.
  23. 23Called in on a day off? Tap that day.
  24. 24Open the form.
  25. 25Switch to Overtime.
  26. 26Open the start time.
  27. 27Pick when you started.
  28. 28Close the wheel.
  29. 29Open the end time.
  30. 30Pick when you finished.
  31. 31Close the wheel.
  32. 32Check the break.
  33. 33Add it.
  34. 34Next time, use Quick Add.
  35. 35Switch to Overtime.
  36. 36Pick your template.
  37. 37Pick the days.
  38. 38Add them.
  39. 39To change overtime, tap its day.
  40. 40Edit it.
  41. 41Pick the overtime.
  42. 42Change what you need.
  43. 43Pick the new time.
  44. 44Close the wheel.
  45. 45Save the change.
  46. 46Made a mistake? You can delete overtime too.
  47. 47Delete it.
  48. 48Pick the overtime.
  49. 49Confirm.
  50. 50Open your pay day.
  51. 51See the details.
  52. 52Find your overtime.

  1. Step 1: Pick the day.

    Stayed back after your shift? On your roster, tap that day. In this example, Thursday 10 June.

    • Stayed back after your shift? Tap that day.
    • In this example, Thursday 10 June.

  2. Step 2: Open the add menu.

    Tap the + button at the top.

    • Tap the + button at the top.

  3. Step 3: Add it by hand.

    Tap Add Manually.

    • Tap Add Manually.

  4. Step 4: Switch to Overtime.

    Tap Overtime at the top. Changed your mind? Cancel at the top left closes it without saving.

    • Tap Overtime at the top.
    • Changed your mind? Cancel closes it without saving.

  5. Step 5: Only the extra time.

    Overtime is its own entry, next to your shift. Enter only the extra time, not your whole shift.

    • Overtime is its own entry, next to your shift.
    • Enter only the extra time, not your whole shift.

  6. Step 6: Your templates live at the top.

    Your saved overtime Templates show at the top of the form. You won't have any yet.

    • Your saved overtime Templates show at the top. You don't have any yet.

  7. Step 7: Check the start.

    Start is the day you tapped, at 3:30 pm. In this example, the shift ended at 3:30 pm, so we kept it.

    • Start is the day you tapped, at 3:30 pm.
    • In this example, the shift ended at 3:30 pm, so we'll keep it.

  8. Step 8: Open the end time.

    Tap the time next to End.

    • Tap the time next to End.

  9. Step 9: Pick when you finished.

    Turn the wheel to the time you finished. In this example, 5:30 pm.

    • Pick the time you finished. In this example, 5:30 pm.

  10. Step 10: Close the wheel.

    Tap anywhere to continue. Duration shows how long you stayed: 2h in this example.

    • Tap anywhere to continue.
    • Duration shows how long you stayed: 2h.

  11. Step 11: Check the break.

    Scroll down. The app takes off an unpaid break on longer overtime. This one is short, so it shows No OT break. Different break? Turn on Custom OT Break Override and set what you took.

    • The app takes off an unpaid break on longer overtime.
    • This one is short, so it shows No OT break.
    • Different break? Turn on Custom OT Break Override and set what you took.

  12. Step 12: Allowances (only what applies).

    Your job's options show under Allowances. Switch on only what applies to you. In this example, Meal Allowance.

    • Your job's options show here. Switch on only what applies.
    • In this example, Meal Allowance.

  13. Step 13: Keep the rest as it is.

    In this example, we kept 1 meal. Turn on In Charge only if it's paid on your overtime; in this example, we kept it off.

    • We'll keep 1 meal.
    • Turn on In Charge only if it's paid on your overtime.
    • In this example, we'll keep it off.

  14. Step 14: Save it as a template.

    You'll stay back again, so scroll back to the top and tap Save Template.

    • You'll stay back again, so save this as a template.
    • Tap Save Template.

  15. Step 15: Name the template.

    Tap Template Name and type a name. In this example, Stay back.

    • Tap Template Name and type a name.
    • In this example, Stay back.

  16. Step 16: Save the template.

    Tap Save. Your template now shows under Templates.

    • Tap Save.
    • Your template now shows under Templates.

  17. Step 17: Add the overtime.

    Tap Add at the top right.

    • Tap Add at the top right.

  18. Step 18: See it on your roster.

    The day now shows your shift and the overtime: A and OT in this example. Tap the day to see it.

    • Thursday now shows your shift and the overtime: A and OT.
    • Tap the day to see it.

  19. Step 19: See the day's total.

    The Day Total adds up both. Swipe the box up to see the details.

    • The Day Total adds up both.
    • Swipe the box up to see the details.

  20. Step 20: See how it's paid.

    Your shift and your overtime each have their own card. Scroll down and tap Overtime on the overtime card.

    • Your shift and your overtime each have their own card.
    • Tap Overtime to see how it's paid.

  21. Step 21: See the allowance.

    Tap Allowances to see the meal allowance.

    • Tap Allowances to see the meal allowance.

  22. Step 22: Close the box.

    Scroll back to the top and tap the X.

    • Close the box with the X.

  23. Step 23: Called in on a day off? Tap that day.

    In this example, Sunday 13 June.

    • Called in on a day off? Tap that day.
    • In this example, Sunday 13 June.

  24. Step 24: Open the form.

    Tap the + button, then Add Manually.

    • Tap the + button, then Add Manually.

  25. Step 25: Switch to Overtime.

    Tap Overtime at the top.

    • Tap Overtime at the top.

  26. Step 26: Open the start time.

    Tap the time next to Start.

    • Tap the time next to Start.

  27. Step 27: Pick when you started.

    In this example, 7:30 am.

    • Pick when you started. In this example, 7:30 am.

  28. Step 28: Close the wheel.

    Tap anywhere to continue.

    • Tap anywhere to continue.

  29. Step 29: Open the end time.

    Tap the time next to End.

    • Tap the time next to End.

  30. Step 30: Pick when you finished.

    In this example, 3:30 pm.

    • Pick when you finished. In this example, 3:30 pm.

  31. Step 31: Close the wheel.

    Tap anywhere to continue. Duration shows 8h.

    • Tap anywhere to continue.
    • Duration shows 8h.

  32. Step 32: Check the break.

    Scroll down. Longer overtime takes off an unpaid break: 30 min in this example. Didn't get one, or had a different length? Turn on Custom OT Break Override.

    • Longer overtime takes off an unpaid break.
    • In this example, 30 min.
    • Didn't get one, or a different length? Turn on Custom OT Break Override.

  33. Step 33: Add it.

    Tap Add.

    • Tap Add.

  34. Step 34: Next time, use Quick Add.

    Tap the purple calendar button at the top.

    • Next time, use your template with Quick Add.
    • Tap the purple calendar button at the top.

  35. Step 35: Switch to Overtime.

    Tap Overtime in the Quick Add box.

    • Tap Overtime.

  36. Step 36: Pick your template.

    Tap your template. In this example, Stay back. If the days you need are hidden behind the box, drag the roster up a little first.

    • Tap your template. In this example, Stay back.

  37. Step 37: Pick the days.

    Tap each day you stayed back. In this example, Tuesday 8 and Wednesday 9 June.

    • Tap each day you stayed back. In this example, Tuesday 8 and Wednesday 9 June.

  38. Step 38: Add them.

    Tap Add. Quick Add adds your overtime to each day you picked.

    • Tap Add.
    • Quick Add adds your overtime to each day you picked.

  39. Step 39: To change overtime, tap its day.

    In this example, Wednesday 9 June.

    • To change overtime, tap its day.
    • In this example, Wednesday 9 June.

  40. Step 40: Edit it.

    Tap the pencil at the top.

    • Tap the pencil at the top.

  41. Step 41: Pick the overtime.

    The day has your shift and your overtime, so the app asks which one. Tap the overtime entry.

    • The day has your shift and your overtime, so it asks which one.
    • Tap the overtime entry.

  42. Step 42: Change what you need.

    Change anything you like. In this example, the End time: tap the time next to End.

    • Change anything you like. In this example, the End time.
    • Tap the time next to End.

  43. Step 43: Pick the new time.

    In this example, 4:30 pm.

    • Pick the new time. In this example, 4:30 pm.

  44. Step 44: Close the wheel.

    Tap anywhere to continue. Duration now shows 1h.

    • Tap anywhere to continue.
    • Duration now shows 1h.

  45. Step 45: Save the change.

    Tap Save at the top right.

    • Tap Save at the top right.

  46. Step 46: Made a mistake? You can delete overtime too.

    Tap its day. In this example, Tuesday 8 June.

    • Made a mistake? You can delete overtime too.
    • Tap its day. In this example, Tuesday 8 June.

  47. Step 47: Delete it.

    Tap the trash at the top.

    • Tap the trash at the top.

  48. Step 48: Pick the overtime.

    Tap the overtime entry, so your shift stays.

    • Tap the overtime entry, so your shift stays.

  49. Step 49: Confirm.

    Tap Delete. It can't be undone. Your shift is still there.

    • Tap Delete. It can't be undone.
    • Your shift is still there.

  50. Step 50: Open your pay day.

    Tap your pay day; it has a money bag. In this example, Thursday 17 June.

    • Now tap your pay day. It has a money bag.
    • In this example, Thursday 17 June.

  51. Step 51: See the details.

    Swipe the box up.

    • Swipe the box up to see the details.

  52. Step 52: Find your overtime.

    Scroll down and tap Overtime to see all the overtime in this pay.

    • Tap Overtime to see all the overtime in this pay.

Good to know

  • Enter only the extra time. Your rostered shift stays as it is; overtime is a separate entry on the same day.
  • A double shift (going straight on from your shift) works the same way: add overtime that starts when your shift ends.
  • If End is earlier than Start, the overtime finished the next morning. The same Start and End time counts as a full 24 hours.
  • Auto OT Break: no break up to 5 hours, 30 minutes over 5 hours, and 1 hour over 10 hours. Turn on Custom OT Break Override to set your own; pick 0h 0m if you didn't get one.
  • Location and Role Tag under Details are optional. A blank location doesn't show on the roster.
  • Repeat › Add Multiple Overtime Entries adds the same overtime on several days. Unlike shifts, it doesn't skip days that already have a shift.
  • The Allowances card shows your job's own overtime options, plus any Custom Allowances you set up in Settings. Switch on only what was paid.
  • Your saved overtime templates are under Templates at the top of the Overtime form. Tap the pencil on a template to change it, or the bin to delete it. A template needs a name before it saves.
  • Quick Add's Overtime tab needs a saved overtime template first ("No overtime templates yet").
  • Several entries on one day? The pencil and trash ask which one you mean. Deleting overtime can't be undone.
  • Touch and hold a day for Edit and Delete of its overtime. To add overtime, use + › Add Manually › Overtime.
  • Select Multiple Shifts (touch and hold the pencil or trash): bulk edit leaves overtime out; bulk delete includes it.
  • Called back in while on call? Add it on the on-call entry instead.
  • Your award or employer decides overtime rates, when overtime applies and whether a meal is paid. You can ask AskAI what your award says.
  • The dates, shifts and pay in this tutorial are an example.

Still stuck? Email Jamie — I answer every message personally.

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